1.  Who We Are

Profess Consulting Group alongside our subsidiaries and affiliates (“we”, “our”, “us”) is a Malaysian-based consulting firm incorporated under Malaysia’s Companies Act 2016 that provides management and strategy advisory, human resource solutions, learning and development advisory, technical and operational excellence, facilitation of digital transformation, and executive search.

2.   Scope and Timing of Notice

This Privacy Notice is provided when:

• • You are first asked to share your personal data with us.
  • We collect your personal data first hand.
  • Before we use or disclose your data for a purpose other than the original one communicated.

3.   Description of Personal Data

Data that is collected for the usage of our core business activities are as follows:

• • Identification: Name, NRIC/passport number and copy of any identification.
  • Demographics: Gender and age.
  • Contact: Address, phone number and email.
  • Employment: Position, organisation and credentials.
  • Technical: CVs qualifications.
  • Sensitive personal data: Collected only with explicit consent.

4.   Purposes of Collection, Use & Disclosure

We may collect and process your personal data for the following purposes:

• • To provide and administer our consulting services.
  • To maintain client relationships.
  • To comply with legal, regulatory, or professional requirements.
  • For internal record-keeping, research, and business development (for direct marketing, specific and explicit consent shall be acquired).

5.  How We Collect Data

• • Directly from you via forms, emails, or meetings.
  • From our website, specifically if you were to inquire about our services
  • From public sources.
  • From third parties you authorise.

6.  Disclosure of Personal Data

Your data may be disclosed to:

• • Employees, affiliates, and agents who require it to perform their duties.
  • Regulatory or legal authorities as required by law when requested.

7.  Retention & Protection of Personal Data

We keep your personal data only for as long as needed for the stated purposes or as required by law and apply appropriate security measures. Your personal data will be disposed if no longer required, and disposed according to Personal Data Protection Standard 2015.

8.  Your Rights under The Personal Data Protection Act 2010

You may:

• • Request access to your data.
  • Request correction of inaccurate data.
  • Withdraw consent (where applicable).
  • Opt-out from marketing activities.

9.   Your Rights as a Data Subject

As a Data Subject (the person consenting to provide their personal data for purposes of our business activities), your rights are as listed below which are:

• • To be informed whether your data is processed by an organisation.
  • To access your own personal data that you have provided.
  • To correct your own personal data that you have provided.
  • To withdraw consent for us to process your personal data.
  • To prevent our data processing that may cause damage or distress to the Data Subject.
  • To prevent our data processing for our direct marketing purposes.

10.  Updates to This Notice

We may update this Notice from time to time and will make the latest version available on our website.
Our company’s Privacy Note was last updated on 25th August 2025.

11. Data Protection Officer

We have appointed a Data Protection Officer (DPO) responsible for overseeing compliance with PDPA and handling any related enquiries or complaints regarding the utilization of your personal data for our business activities, in which you may contact by referring to the information below:

📧 Email: dpo@professconsulting.com

📞 Tel: +603 7956 1010

🏢 Address: 1010, Blok A, Jalan 16/11, Pusat Perdagangan Phileo Damansara II, 46350 Petaling Jaya, Selangor.